Supervision
Boys & Girls Clubs of Central Minnesota is committed to providing a safe environment. All Club activities and program spaces shall always be under continuous supervision by sight or sound (for restroom supervision) by an appropriate adult staff (18 or over). To ensure appropriate supervision, staff and volunteers:
- Must abide by the prohibition of private one-on-one interaction policy.
- Must abide by all the organization’s disciplinary procedures as outlined in the Positive Club Climate document.
- Must ensure that at least one adult staff (18 and over) is present when supervising members.
- Must always maintain proper supervision ratios.
- Must be trained on appropriate supervision tactics and behavior patterns.
- Must ensure that all minor staff and volunteers are supervised by an adult (18 and over) staff.
- Must immediately notify Club leadership and/or submit written reports detailing supervision issues, accidents, or critical incidents.
- Must never use electronic devices such as cell phones, or other communication devices while supervising members unless for Club purposes, as defined in the Acceptable Technology Use Policy.
Recommended Ratios
| Type | Adults | Youth |
| Units | 1 | 20 |
| KIDSTOP | 1 | 15 |
| KIDSTART | 1 | 10 |
| Day Trips | 1 | 8 |
| Overnight | 1 (with minimum of 2 adults present) | 6 |
| Swimming | 1 lifeguard (plus additional staff as required for a day trip) | 20 Swimmers |
Restroom Usage
Boys & Girls Clubs of Central Minnesota is committed to providing a safe, clean environment and enforces the following restroom policy for members, staff, volunteers, and other adults.
- There will be either a designated adult restroom or procedures to ensure adults and members never utilize a restroom at the same time.
- Clubs will either have single-user restrooms or multi-user restrooms with single stalls that can be secured from the inside.
- When using restrooms at public facilities during field trips, a minimum of three members will be escorted by one staff, who will wait outside the main entrance of the restroom.
Restroom Monitoring
Restrooms shall be regularly monitored by designated staff according to a schedule set by Club Management. Monitoring includes walk-throughs, inspections and/or any of the best practices outlined below:
- Implementing procedures to limit the number of members using restrooms at the same time; best practice is using bathroom passes and announce over the radio.
- Prohibiting mixed age groups (elementary members, teen members, and adults) from sharing a restroom.
- Positioning staff near restroom entrances to maintain auditory supervision of space, when using the restrooms as a group.
- Designing or renovating multi-user restrooms to eliminate outer doors, while maintaining privacy with individual stalls whenever possible.
- KIDSTART (PreK) staff must visually monitor the restroom entrance.
Staff observing unacceptable restroom conditions or incidents shall:
- Immediately notify Club leadership of the incident.
- Written documentation of restroom conduct incidents and report them to Club leadership as soon as possible in compliance with the Club’s Incident Reporting Policy.
Paid Staff Shall:
- Only use designated staff restrooms. Should separate restrooms be unavailable, staff shall use restrooms at designated intervals to ensure they are not using restrooms at the same time as members.
- Abide by all staff codes of conduct.
- Enforce the Club’s restroom usage policy.
- Intervene and notify Club leadership should inappropriate conduct be observed.
- Ensure restrooms are regularly cleaned and disinfected.