The Boys & Girls Clubs of Central Minnesota requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the Boys & Girls Clubs of Central Minnesota, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
Reporting Responsibility
This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns internally so that the Boys & Girls Club of Central Minnesota can address and correct inappropriate conduct and actions. It is the responsibility of all board members, officers, employees and volunteers to report concerns about violations of the Boys & Girls Clubs of Central Minnesota’s code of ethics or suspected violations of law or regulations that govern the Boys & Girls Clubs of Central Minnesota’s operations.
No Retaliation
It is contrary to the values of the Boys & Girls Clubs of Central Minnesota for anyone to retaliate against any board member, officer, employee or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of the Boys & Girls Clubs of Central Minnesota. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.
Reporting Procedure
The Boys & Girls Clubs of Central Minnesota has an open door policy and suggests that employees share their questions, concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with the Boys & Girls Clubs of Central Minnesota’s Compliance Officer, Mary Swingle, CEO/President of the Boys & Girls Clubs of Central Minnesota. Supervisors and managers are required to report complaints or concerns about suspected ethical and legal violations in writing to the Boys & Girls Clubs of Central Minnesota’s Compliance Officer, who has the responsibility to investigate all reported complaints. Employees with concerns or complaints may also submit their concerns in writing directly to their supervisor or the organization’s Compliance Officer.
Compliance Officer
The Boys & Girls Clubs of Central Minnesota’s Compliance Officer is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved. The Compliance Officer will advise the Board of Directors of all complaints and their resolution and will report at least annually to the Executive Committee of the Board of Directors on compliance activity relating to accounting or alleged financial improprieties. Accounting and Auditing Matters The Boys & Girls Clubs of Central Minnesota’s Compliance Officer shall immediately notify the Executive Committee of the Board of Directors of any concerns or complaint regarding corporate accounting practices, internal controls or auditing and work with the committee until the matter is resolved. Acting in Good Faith Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense. Confidentiality Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation. Handling of Reported Violations The Boys & Girls Clubs of Central Minnesota’s Compliance Officer will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation. Compliance Officer: * {Note: If the CEO/President is the subject of the complaint, the Chair of the Board of Directors will serve as the Compliance Officer.}
Mary Swingle, CEO/President
Boys & Girls Clubs of Central Minnesota 345 30th Avenue North, St. Cloud, MN 56303 – (320) 252-7616 x 112 – mswingle@bgcmn.org
Mark Osendorf, Board Chair
Eric Reisinger, 1st Vice Chair