COVID Vaccination Mandate Information For Employees - Boys & Girls Clubs of Central Minnesota

COVID Vaccination Mandate Information For Employees

On Nov. 4, 2021, the United States Department of Occupational Safety and Health Administration (OSHA) issued an Emergency Temporary Standard (ETS) mandate requiring all private employers with 100 or more workers to ensure all employees are either fully vaccinated for COVID-19, or provide a weekly negative test and wear a face covering while working. The ETS was originally tied up in litigation; however, recently the U.S. Sixth Circuit dissolved the Fifth Circuit’s stay of the ETS which means the ETS is being implemented. In order to comply with the ETS, Boys & Girls Clubs of Central Minnesota has updated the COVID-19 vaccination policy effective 12/27/2021. The highlighted changes to our current policy include:

  • A requirement that all employees become fully vaccinated by January 3, 2022 or complete weekly COVID-19 testing.
  • The availability of paid time off for vaccination-related absences.

The Boys & Girls Clubs of Central Minnesota is required to comply with the OSHA ETS or face significant financial penalties. The goal of OSHA’s ETS is to help safeguard the health of all employees and their families, customers and visitors, and the community at large from COVID-19. OSHA’s goal of mandating these measures is to help create a safe workplace and potentially avoid circumstances that could jeopardize business operations.

All BGCMN employees/regular volunteers are required to provide documentation of their vaccination status as described in the policy (see a link to the policy below). Please review the policy and contact HR@bgcmn.org with any questions. Please submit your vaccination status to HR@bgcmn.org by January 3, including documentation of your COVID-19 vaccination(s). Information on penalties for false statements and records is provided by OSHA and attached to this memo. For those not vaccinated please, submit the attached COVID-19 Declination Form. All COVID-19 ETS employee information will be maintained by the BGCMN HR team in a secured and confidential manner. If you prefer to share your information in person or have specific questions or concerns, please contact Rachel Gaetz at 320.257.5109 or rgaetz@bgcmn.org.

While we understand that not all employees/regular volunteers will agree with these new policy requirements, Boys & Girls Clubs of Central Minnesota has an obligation to comply with OSHA standards or face stiff penalties for noncompliance. It is important to note that OSHA’s ETS will apply to all employers with 100 or more employees, and you will find that other employers are required to implement similar policies and requirements. Employees who do not comply with BGCMN updated COVID-19 Vaccination, Testing, and Face Covering Policy will be subject to termination and generally will not be eligible for unemployment insurance.

For those employees/volunteers not fully vaccinated or whom have not shared their vaccination information with the HR Department at BGCMN by January 3, you are advised to secure COVID testing now. All non-vaccinated/confirmed fully vaccinated employees/volunteers will need to provide weekly negative testing information beginning January 9. It is each employee/volunteer’s responsibility to schedule and pay for their own weekly COVID tests. BGCMN is exploring the possibility of securing free COVID tests that may satisfy the weekly testing requirement. More information will be shared with the team if/when these tests become available and if/when they meet the OSHA testing requirements.

Employees/volunteers needing an accommodation for religious or medical reasons should request the accommodation form at hr@bgcmn.org.

The United States Department of Labor Occupational Safety and Health Act prohibits retaliation against employees for exercising their rights guaranteed under the Act, including filing an occupational safety or health complaint, reporting a work-related injury or illness, or otherwise exercising any rights afforded by the OSH Act. For more information, see the attached OSHA document, Workers’ Rights under the COVID-19 Vaccination and Testing ETS.

OSHA Workers Rights Under COVID-19

OSHA False Statements

COVID-19 Vaccination Policy and Procedure

COVID-19 Declination Form